When purchasing for your committee, here are some examples of stores when using the tax exempt form:
Stores that accept our tax exempt form: Target ,The Dollar Store, Wal-Mart (see service desk first to obtain authorization), Staples, GFS, Jewel, Dominick’s, Meijer, The Party Store
Stores that do not accept our tax exempt form: * Costco, Home Depot
Expense Reimbursements
Please review the Expense Policy for details. Here’s the highlights:
** Complete an Expense Voucher for ALL expenses submitted, including those which are payable to vendors for your committee’s event.
* Never deposit PTA money in your own account. Do not use receipts collected to pay PTA expenditures.
DO NOT HOLD CHECKS!!!! Holding checks causes a burden for some families and can increase the instances of NSF checks. If you are a Committee Chair doing an ongoing or large event (such as Fall Fundraiser, Yearbooks, Spirit Wear, HEY, etc…) and are receiving many checks and large amounts of cash please make frequent smaller deposits to the PTA Treasurer. Do not wait until the end of your event to turn in the entire deposit.
Complete a Deposit Tally /Verification Form . If you need an Excel Version of this form compatible to your home PC, please contact the Treasurer.
Cash Box Requests
Review the Cash Box Procedure for details. Highlights: ** Try to request funds at least one week before the event, this allows coordination to withdrawal funds from the bank.
Cash Box Starting Inventory Form should accompany any money received and returned with the funds to be deposited at the end of the event.
